The Pros and Cons of Work Breakdown Structure

A good project manager uses ways to break down the project tasks into simpler activities so that their team can understand the details of the project. It also helps the team members to understand what things are to be done to get desired results.

However, work breakdown structures have both advantages and disadvantages in project management. A project management plan uses a template that defines the entire project work process & the role of workers that are going to work on it. 

But before all that, first of all, we need to understand some details about WBS and what it does in the profile of project management.

Work Breakdown Structure & Its Brief Meaning

The WBS is like a tool that is used to define a group of work processes that are related to any project running in an organization. It all starts with a larger objective which is then broken into sub-parts or categories and assigned to specific teams who are up for its tasks.

It brings a clear layout structure that divides the workload and defines them as measurable milestones in project management.

Advantages of WBS

The best advantage you can have using a work breakdown structure process is that all projects are easier to manage when they are done in portions of time. The project managers can determine their accomplishments and set accurate milestones for big projects.

When big projects are divided into small parts it makes it easy for the teams to work and understand the project requirements. They can easily plan out the number of days on when the project started and how long it took to reach its goal. 

Many projects include costing and quoting of products. They can easily measure their product breakdown structure and can predict the growth with increased productivity.

The WBS helps the stakeholders understand specific roles with a better understanding of the overall project. It allows the project managers to assess the risk management and easier monitoring work definitions that are related to the estimation of the project.

Above were some advantages that a WBS can provide its users. But that’s a saying that everything which has advantages surely has some disadvantages too. Now, we will discuss some disadvantages you can have if you are not an experienced person in using WBS software.

Disadvantages of WBS

Project management can face increased work burdens that have potential demarcation problems. Surprisingly, the project managers have to determine the precise amount of protection detail in the WBS. And this can make the project too bureaucratic for understanding.

Also, the team has to use judgment on the basis of their experience. Not every person is fully trained to use the software so the managers have to take time to make the team familiar with the WBS using various methods such as online courses. 

Final Thing 

Using the work breakdown process is not easy. Sometimes it takes a lot of time. But with proper guidance and an easy-to-use interface, you can easily clear out all the challenges that you face as a project manager or a company that wants to train their employees to boost their productivity.

If you want an easy-to-use and simple-to-understand WBS Project Management, you should try using the Quick Devis software. It is designed with the needs of the user in mind. You can use it in every aspect of business development: from marketing to accounting. 

Not only this, now every small to big business who is in the line of commercial or government agencies can use it and take benefit from it. You can easily organize your documents within a single file and interlinked it with any document you want. Contact us if you are interested in more information.